EXHIBITORS
Sell and promote your product /service as a Keizer Iris Festival Exhibitor. Our dynamic location at Keizer Station will give the opportunity to market to thousands of visitors from all over and out of State. 80,000 cars drive by daily along Interstate 5. A variety of vendor spaces are available on a first come first serve basis. They are located in between our large festival attractions, the Funtastic Carnival and our Keizerfest Tent.
The Iris Festival and the Keizer Chamber promotes free enterprise; however we will make every effort not to over book similar products. Spaces fill quickly! The deadline is: April 30, 2011. For more information contact Paula Moseley at the Keizer Chamber of Commerce at 503-393-9111
EXHIBITORS TERMS & CONDITIONS
Dates:
May 20 - 21, 2011
Location:
Keizer Station off Chemawa at the Interstate 260 Interchange
Street Fair Vendor Fees:
10 x 10 Spaces $195
10 x 20 Spaces $345
10 x 30 Spaces $495
Food Fair, Brewers, and Vintners Fees:
Request for proposals accepted. Criteria for selection includes: co-marketing plan, exhibitor appearance, and local product/business promotion. Contact Christine @ 503.393.9111
Optional Tenting:
Tent Canopy and Walls (4 sides)
10 x 10 $185
10 x 20 $315
10 x 30 $470
Power: Minimum $50 electricity hook-up fee (if applicable) may be reserved. Additional fees be based on power needs evaluation (cords, voltage, etc.) may be applied.
Chamber Member Discount:
$25 discount may be applied for current members of a Chamber of Commerce
Exhibitor Schedule:
Friday 1:00 pm - 8:00 pm
Saturday 11:00 am – 8:00 pm
Sunday 10:00 am - 6:00 pm
Procedure to Apply:
Review Exhibitor map, make your first, second and third choices, in the designated section you desire. Complete check out information or print and send in signed application with product information and payment in full. The Chamber will assign your space(s) accordingly and reserves the right to reject received applications. You will be notified by email or mail of the space(s) you have been assigned by May 3, 2011
Cancellation and Refund Policy:
Any cancellations or changes MUST be requested in writing and received at the Chamber no later than April 30, 2011. No refund requests will be accepted after that date.
Set-Up:
Exhibitors should report to Info Trailer (see map) upon arrival to receive Exhibitor Packet. After check-in, Exhibitors in all areas will be able to set up 1pm – 6pm Thursday or 6am—12:30 pm Friday, May 19 & 20. All Exhibits must be in place, fully installed, and decorated no later than 12:30 pm Friday, May 20th
Exhibitors must remove vehicles from street and area as soon as unloaded.
Tear-Down Hours & Procedures:
EXHIBITS CANNOT BE DISMANTLED UNTIL AFTER THE 6PM CLOSING ON SUNDAY, MAY 22ND. All exhibits and accompanying debris must be dismantled and removed by no later than 9pm Sunday. Violators of this policy will not be invited back in any future Iris Festivals. The Chamber reserves the right to charge the Exhibitor for any expense incurred for removal and disposition of any property item left after 9pm Sunday. The Chamber assumes no responsibility for the loss or damage of any items or product left behind after tear-down.
Space Size and Furnishings:
Space will measure 10’x10’, and the Exhibitor may purchase more than one space. Electricity will be available in limited areas. Generators are not allowed.
Booth Policies & Procedures:
No displays, signs, decorations, banners, advertising matter or any part of the exhibit may extend outside the defined limits of the assigned booth space(s). Aisles and walkways must remain open. Exhibitors must usepop-up or tenting with weighted, straight legs, and must not extend beyond reserved space. Exhibitors may not solicit customers outside their specific booth area.
Licenses & Liability Insurance:
Any and all liability insurance and licenses including city, county, state, or federal inspections or permits required by law of any concession in the installation or operation of said vendor show is the sole responsibility and expense of the signing prior to vendor setup.
Fire Hazard Restrictions:
All exhibits must comply with appropriate fire regulations. For information and/or details, contact the Keizer Fire District at (503) 390-9111
Accommodations:
Keizer Renaissance Inn is the designated host hotel, reservations call 1-800-299-7221
Restrictions:
The Chamber reserves the right to restrict or remove an exhibit, without refund, if it is not in compliance with the terms and conditions of this agreement or is found to be unsuitable or illegal. This restriction applies, but is not limited to: noise, display size, sound systems (i.e. radios, televisions, stereos, VCRs), personal behavior, conduct, printed matter, or anything of the character that might be unsuitable or illegal for the show or the Chamber.
Rights of the Chamber:
In any event that the show is delayed, interrupted or not held as scheduled, the Chamber shall not be liable for any damages or other expenses that are incurred by the Exhibitor. If for any reason whatsoever, and/or beyond the control of the Chamber, the show is not held, the Chamber may retain as much of the money, paid by Exhibitor, as is necessary to pay expenses incurred by the Chamber.
Liability:
The Chamber assumes no responsibility for loss or damage to any items, property, or product of the Exhibitor from any cause whatsoever, including, but not limited to; theft, fire, vandalism, or other casualty during the days and nights of the show. The Exhibitor is responsible for the space(s) assigned and shall not damage, mar, or deface the premises.
Guarantees:
The Chamber makes no representations or guarantees concerning any matters connected with the Iris Festival, except as expressly set forth in this agreement.
Litigation:
If a suit or action is filed against the Chamber regarding this contract, the Exhibitor promises to pay costs and reasonable attorney fees in such a manner as set forth by the court.
